03 May

IoT in the Workplace: Understanding the Smart Office

Interconnectivity is becoming one of the key elements in every modern office. More and more companies are turning to technology to improve collaboration, streamline daily activities, and promote innovation.

The Internet of Things is transforming the workplace as we know it. If you aren’t already using IoT for your business, it’s something you and your workforce need to take advantage of immediately.


Devices Help You Work Smarter, Not Harder


IoT involves more than just laptops and smartphones. You can now send and receive online information from your headphones, wrist watches, portable speakers, or even your desks.

Having such a widespread net of connectivity allows you to act on your ideas as soon as inspiration strikes. Your typical office objects become instruments for you to brainstorm, communicate with team members, or store recordings and images.

Smart devices ensure that you always have the resources you need at your fingertips. The hand-written notes you’re taking can be scanned into typed text and sent to your cloud storage account. You can receive and listen to text messages with your smart watch, and that information can be synced with a smart TV or display monitor for your entire team to review.

These tools are not only convenient, but they can help you save a considerable amount of time over your workday. Cut down on time spent on repetitive tasks such as note taking, correspondence, and project management.

Rest assured that everyone has constant access to important information, as well as a reliable way to give and receive communication throughout the day.


Promote Collaboration and Open Communication


One of the standard byproducts of an IoT-enabled workplace is a flexible, open environment. Interconnectivity breaks down a lot of the more rigid components that previously set the standard for a typical corporate office.

Video capabilities allow employees to connect with team members or clients regardless of their respective locations. Task management and chat applications allow you to view the status of your active projects, helping you maximize your time by focusing only on outstanding items. Cloud-based data storage and communication allows everyone to access their documents from anywhere, at any time.

Having a one-touch system for your employees to communicate with each other reduces the wait time you could expect in a traditional office environment. This eliminates the need for paging systems and phone tag, as long as everyone is connected via IoT.


Increase Productivity and Innovation


IoT can be used to streamline nearly every type of project, objective, or task.

Project management software provides employees with a clear, comprehensive look at the status of their outstanding activities. Save time on revisions and approvals by having all documents and project materials accessible and in the same place.

IoT improves time management while limiting distractions. Organizational tools such as interactive to-do lists can keep employees focused, while certain screening applications help to reduce distractions.

By using smart devices to optimize workflow, employees can spend less time on busy work and refocusing on the task at hand. This increases the amount of time they can allocate for team building and creative problem solving that will help you business to thrive and grow.


Capitalize on Automation


IoT-enabled robots are becoming a popular solution for product-based companies and supply chain management.

Automating certain tasks gives you the freedom to funnel your resources into other departments, without slowing production or output. Utilizing robotics and IoT-enabled devices to improve workflow can eliminate redundancies while promoting innovation and creative expansion.


Increase Security With Biometrics and Surveillance


If you want to reduce the risk that your company will be a target for theft or other criminal activities, IoT can give you peace of mind.

Security sensors, cameras, and access control systems allow you to protect your office remotely or onsite. Connecting these components to an IoT-friendly mobile device gives you the ability to view activity in real time, and many services provide notifications and updates if they pick up on suspicious activity.

Utilizing biometric scanners to control authorized access and equipment use can also increase office security. Not only can biometrics be used to oversee who enters and leaves your business facility, but smart devices can even measure an employee’s health and alertness.

There are considerable ethical concerns when considering the use of biometric information. But, depending on the nature of your business, installing IoT-friendly biometric monitors can keep your workplace safe and secure.


Improve Quality Assurance and Flaw Detection


IoT-based solutions can act as an added set of eyes throughout the lifecycle of project, particularly for product-focused businesses.

Smart devices allow manufacturing workers to accurately assess quality and production standards on everything from initial materials to the finished product.

IoT can provide enhanced tracking metrics, which can improve decision making in regard to planning, sourcing, and distribution.

These devices improve your company’s ability to obtain accurate and reliable data. Reduce the potential impact of human error and oversight by utilizing your smart office to automate tasks such as inventory management, reporting, and supply chain tracking.


Save Energy and Reduce Operating Costs


Employing a smart office doesn’t only improve time management and labor spending. IoT can also reduce your company’s energy usage and utility costs.

IoT can allow you to control the lighting and temperature control system in your office based on who is using the space. Use sensors to ensure that this energy is only used when rooms are occupied. Or, you can use an app to control energy usage in your office from your smartphone.

Consider how much energy your company wastes by leaving on lights, fans, monitors, and other equipment that isn’t actively being used. IoT can help you control these elements, which is beneficial for your budget and the environment.

The Internet of Things is a broad network that includes a wide range of devices, all with unique capabilities that can benefit your business. Increasing office connectivity can foster collaboration, creativity, and advancement while also improving workflow and productivity. Smart offices are here to stay, and IoT could be your company’s pathway to a streamlined and successful future.